Designated expectations for all Officers and Directors include, but are not limited to:
Attend all Board of Director meetings. If you cannot attend a particular meeting, contact the .
Read and be familiar with the Constitution and By-Laws of the club. Normally, Officers may not hold the same office for more than two successive years.
Only Officers and Directors may vote on Board of Director issues.
General Officer Responsibilities
All Officers hold their position from January 1st through December 31st of that year. Outgoing Officers and Directors should bring all ACGNJ material to the club's January Board of Directors meeting so the incoming officers will be properly informed on all club matters.
Normally, Officers may not hold the same office for more than two successive years.
At no time, unless otherwise directed by the President, is anyone authorized to represent themselves as anything other than the office you hold or to which you were elected. This has caused problems in the past with Directors, SIG Leaders, or members claiming to be an officer when they are not!
The buck stops here. The President is the reigning supreme person responsible for all club activities, issues, and problems. The President's main job is to preside over all Board of Director meetings and assure all activities occur according to Robert's Rules of Order. The President may not submit motions to the board, (s)he may suggest motions. Motions may only be submitted by other officers or directors.
The main responsibility of the Vice-President is to take over events, activities, and issues when the President cannot for what ever reason. The Vice-President has the responsibility and authority of the Financial Committee Chairperson and should make themselves aware of all financial, insurance and sub-group monetary issues. The Vice-President should become familiar with Robert's Rules of Order so (s)he can answer questions relating to proper meeting activities (Parliamentarian).
The Treasurer has the main responsibility of handling all the monetary transactions. Assure all taxes and State Annual Reports are sent in on time. Pay all fees, charges, debts, invoice, liability and obligation promptly and in a timely manner. The Treasurer has the responsibility of keeping a accurate monthly tally of all income and expenditures for the club. The Treasurer shall present a full and accurate treasurer report, Profit and Loss statement, Balance Sheet, etc. to the attending members at the First Friday in December Business Main Meeting.
The Secretary records the minutes of the BOD meeting and take other notes relevant to the BOD. The minutes shall be typed and sent to all officers and directors, and to whomever else the President elects as soon after the BOD meeting as possible. (recommended via e-mail to keep costs down). The Secretary handles any and all club correspondence. The Secretary should pick up the mail from the post office on a regular schedule, or designate someone else to do this. The schedule should not allow more than one weeks mail to accumulate at the post office. Contact the Post Office on a regular schedule to make sure there is enough money in the postage account for upcoming mailings (newsletters).
Be there to help the officers and ensure continuity on events and issues active in his tenure.
General Director Responsibilities
Directors are elected to two-year terms and hold their position from January 1st through December 31st of the succeeding year.
The elections are held for Directors, ½ on odd years and ½ on even years.
Directors may be re-elected as many times as the membership wishes.
Robert's Rules of Order
According to this web site, Robert's Rules of Order "Provides common rules and procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language. The conduct of ALL business is controlled by the general will of the whole membership - the right of the deliberate majority to decide. Complementary is the right of at least a strong minority to require the majority to be deliberate ‐ to act according to its considered judgment AFTER a full and fair "working through" of the issues involved. Robert's Rules provides for constructive and democratic meetings, to help, not hinder, the business of the assembly. Under no circumstances should 'undue strictness' be allowed to intimidate members or limit full participation."